Business Requirement

The client encountered significant inefficiencies in managing document workflows for their hangar project. Manual processes for document reviews and approvals across multiple teams, including contractors, consultants, and internal departments, led to frequent delays and version control issues. The absence of a centralized document management system resulted in miscommunication among stakeholders. Additionally, compliance with stringent aviation regulations was challenging due to incomplete audit trails and poor traceability. Limited visibility into the status of transmittals and high administrative overhead further impacted project timelines and overall efficiency.

CCS Solution

To address these challenges, the client implemented an M365-based transmittal solution. Microsoft SharePoint served as the central repository, ensuring secure storage, version control, and easy access to project transmittals. Automated workflows streamlined the routing of documents for review and approval across various departments, including architectural, structural, mechanical, and safety teams. Microsoft Teams facilitated real-time collaboration and communication, enabling quicker resolution of queries and feedback. Dashboards provided consultants with real-time insights into document statuses, helping identify bottlenecks and track progress. Compliance was strengthened through metadata tagging, enabling accurate traceability and audit readiness for regulatory requirements.